Scan for Term Entries

This process should not be needed if the current students process is run regularly after each add/drop deadline. However, if a record is archived with excess term records, which appear as empty terms on the transcript, this process should be used. Similarly, missing term records will omit terms on the transcript. Retrospective data entry will sometimes create that situation.

To run this, from the main menu choose Utilities > Archive Maintenance > Scan for Term Entries. The next dialog is a prompt about whether you are ready to proceed. Once you click yes, it will remove these empty term records. Records with a comment code generate a query; usually these records should be retained as they contain comments about degree conferral in a term when the student was not present.