Course Registration

The Course Registration tab has several elements to it.

The year and term selection in the middle will change which courses are displayed. It will also change the listing in the Waitlisted Courses window which opens when the Current Students window is opened.

The Term Dates window displays any dates recorded in the QIDates Support table that have passed. This can be important in alerting the operator to what functions are valid at this point in time and advising students as to financial impacts of those deadlines.

The Program Information Window displays the student's current program, year of study, academic standing, student status and student type. The student type can be new (which means that they have no locally earned credit and are an applicant for the displayed year and term), transfer (which means that they have advance credit, but no locally earned credit and are an applicant for the displayed year and term), re-entering students (which means they have locally earned credit and are an applicant for the displayed year and term), or returning (if the student has locally earned credit and is not an applicant for the displayed year and term).

The Warnings Window displays information about the student that may be important to the operator. These can be about whether the student is in residence, has financial aid, has student loans, has had an official course/fee sheet printed for the term, or is on hold. When the record is on hold, the text in this box appears in red.

The Credit Totals Window displays the count of current credits based on the registrations displayed. During registration, drop and withdraw processes, it also displays the changes in progress. This is intended to assist the operator in knowing which regulations, both program and financial, apply to the student while changes are in process.

The Course Listing Window displays the courses in which the student is registered for the selected year and term. There are several fields that are displayed here, so the horizontal slider bar needs to be used to display some of them. The fields are: Registration Status (which is only relevant when courses are being registered or dropped and will be either R or D), Year, Term, Course Code, Description, Seminar/Lab, Credit/Audit/Non-Credit status, Credits, Mark, Program Tag, Operator, Registration Date, Mark Date, Marking System.

Finally, there is a series of buttons, most of which become active when the student record is in Edit mode. Many of them apply when specific courses are selected from the Course Listing. These are:

• Register button (to add a course),
• Drop button (to drop the selected course),
• Modify button (used to change from credit to audit or seminar or lab sections),
• Mark button (typically used to enter Withdraws),
• Retag button (to change the program tagging for the selected course,
• Print button (which prints a number of reports)
• Save registrations button (which saves the courses added or dropped or marked as withdrawn)
• Cancel registrations button (which discard the courses added or dropped or marked as withdrawn)
• Quick Fees button (which allows the assessment of fees after a course/fee sheet has been printed)
• Email All button (which starts an email to all instructors for the courses listed)
• Email Instr button (which emails the instructor(s) of selected courses)

The functioning of each of these is explained in subsidiary pages to this one

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