Deadfiles

Deadfiles

Deadfiles are where the records of applicants who never received a student ID are stored. This could arise because they did not complete the submission of their application, or they did not pay a deposit. It is intended that Deadfiles will be purged periodically based on their age -- a suggested interval is two years.

Deadfiling

Deadfiling is the process of moving applicant records into the deadfiles. This is initiated from the Current Students menu Students | Global Processes... | Application Related | Move Old Applications to Deadfiles.

This brings up a warning, after which a dialog appears asking for the "first protected year and term." Setting this means that applications prior to the protected year and term for students who have not received a student ID will be moved. Once this dialog is complete, the process will run, counting the number of records to be moved and provide you with one more point to stop the process. Once that is accepted the process will move the records from current files to Deadfiles.

Editing

Deadfiles may be viewed by clicking the main toolbar icon or by choosing File | Deadfiles from the main menu. This should display the following listing of records.

This is a tabular list of deadfiled students.

Seek

The seek button assists you in finding the entries you wish to deal with.

Revive

Once you have found the record you wish to deal with, clicking the Revive button will restore the information to the Current Students part of the program.

Delete

Delete will simply discard the record you are currently highlighting.

Purge

Purge will bring up a year term dialog. This is asking you to select the year and term prior to which deadfile entries will be permanently eliminated. Generally the date fields should be unchecked as they are not relevant to this process.

Close

Close simply closes this window.

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