Confirmation Appointments - Revision history

10.111.0.117: /* Notifying Students and Other Tasks: 30 days prior to confirmation */

2014-12-10T23:19:23Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-12-10T23:07:47Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-12-10T23:07:31Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-08-15T17:59:04Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-08-15T17:42:48Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-08-15T14:51:35Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-08-15T14:45:33Z

‎Notifying Students and Other Tasks: 30 days prior to confirmation

2014-08-12T15:00:10Z

2014-08-12T14:44:56Z

2014-08-12T14:42:53Z

@@ Line 56: / Line 56: @@
 APPTACAD.REL (academic standings that require advisor appointments)
-APPTVALI.REL (which controls new and returning access to particular days)
+APPTVALI.REL (which controls new and returning access to particular days see below, the second #2)
 APPTYT.REL (which controls which year and term appointments are for – particularly, students need to be registered for this year and term before they can make an appointment)
-. Edit the HTML File entry:
+. Edit the HTML File entry: (in EAS HTM editing)
 WEBAPPT.HTM which is the body of the email that goes to students for their appointment. The key thing for this is to edit the orientation date.

@@ Line 55: / Line 55: @@
 APPTACAD.REL (academic standings that require advisor appointments)
 APPTVALI.REL (which controls new and returning access to particular days)
 APPTYT.REL (which controls which year and term appointments are for – particularly, students need to be registered for this year and term before they can make an appointment)

← Older revision		Revision as of 23:07, 10 December 2014
Line 49:		Line 49:

	== Notifying Students and Other Tasks: 30 days prior to confirmation==		== Notifying Students and Other Tasks: 30 days prior to confirmation==
		+
		+	Prep
		+
		+	1. Adjust the release file entries:
		+
		+	APPTACAD.REL (academic standings that require advisor appointments)
		+	APPTVALI.REL (which controls new and returning access to particular days)
		+	APPTYT.REL (which controls which year and term appointments are for – particularly, students need to be registered for this year and term before they can make an appointment)
		+
		+	2. Edit the HTML File entry:
		+
		+	WEBAPPT.HTM which is the body of the email that goes to students for their appointment. The key thing for this is to edit the orientation date.
		+
		+

	1. Email all students to sign-up for appointments		1. Email all students to sign-up for appointments

@@ Line 66: / Line 66: @@
 a. U:\crossroad\dbf.mm\WEBAPEX2 KEELER~ > l:\advisorappointments.htm, then open junk.htm in firefox.
-b. For those who are gone, contact them and their dean to provide you with substitute advisors then enter them: U:\CROSSR~1\DBF.MM>dbu SUBADVIS, hit esc, then select f5 database, then F6 Zap will remove all entries in the table, F5 adds
+b. For those who are gone, contact them and their dean to provide you with substitute advisors then enter them: U:\CROSSR~1\DBF.MM>u:\fox\dbu SUBADVIS, hit esc, then select f5 database, then F6 Zap will remove all entries in the table, F5 adds
 == Turning on Appointments: 15 days prior to Registration Confirmation ==

@@ Line 66: / Line 66: @@
 a. U:\crossroad\dbf.mm\WEBAPEX2 KEELER~ > l:\advisorappointments.htm, then open junk.htm in firefox.
-b. For those who are gone, contact them and their dean to provide you with substitute advisors then enter them: U:\CROSSR~1\DBF.MM>dbu SUBADVIS, F6 Zap will remove all entries in the table, F5 adds
+b. For those who are gone, contact them and their dean to provide you with substitute advisors then enter them: U:\CROSSR~1\DBF.MM>dbu SUBADVIS, hit esc, then select f5 database, then F6 Zap will remove all entries in the table, F5 adds
 == Turning on Appointments: 15 days prior to Registration Confirmation ==

@@ Line 64: / Line 64: @@
 . Monitor Advisors to see who has booked themselves off for long periods of time, especially for the confirmation days.
-a. U:\crossroad\dbf.mm\WEBAPEX2 KEELER~ > l:\advisor appointments.htm, then open junk.htm in firefox.
+a. U:\crossroad\dbf.mm\WEBAPEX2 KEELER~ > l:\advisorappointments.htm, then open junk.htm in firefox.
 b. For those who are gone, contact them and their dean to provide you with substitute advisors then enter them: U:\CROSSR~1\DBF.MM>dbu SUBADVIS, F6 Zap will remove all entries in the table, F5 adds

@@ Line 73: / Line 73: @@
 In EAS Release File:
-. CHECKLST.REL - add ADDR014~ and INFORELEASE014~ (the 14 refers to the number of days that, once passed, it will show up in the checklist). By default, the info release and address update must be done 30 days prior to confirmation. By default this can stay from term to term, year to year.
+. CHECKLST.REL - add ADDR014~ and INFORELEASE014~ (the 14 refers to the number of days that, once passed, it will show up in the checklist). By default, the info release and address update must be done 30 days prior to making an appointment and 30 days prior to confirmation. This can be left in place all the time, although it might be wise to increase the number of days during the terms.
-. STUMENU.REL - add WEBAPPT2014/151~
+. CHECKLST.REL - add WEBAPPTyyyy/yyt~ This makes a checklist entry for Registration Confirmation Appointment in a term. This should be added only when turning on appointments. This will add an appointment entry to the checklist that either displays an existing appointment or invites them to make an appointment.
 . APPTYT.REL - Add appropriate year and term (2014/151~)

← Older revision		Revision as of 14:44, 12 August 2014
Line 1:		Line 1:
	Current to 11 August 2014, 2014/15 Fall Academic Term		Current to 11 August 2014, 2014/15 Fall Academic Term
		+

	Starting 15 days prior to the start of the fall or winter term, students are able to sign up for a confirmation appointment. The implications are as follows:		Starting 15 days prior to the start of the fall or winter term, students are able to sign up for a confirmation appointment. The implications are as follows:

@@ Line 1: / Line 1: @@
 Current to 11 August 2014, 2014/15 Fall Academic Term
-Getting Ready
+Starting 15 days prior to the start of the fall or winter term, students are able to sign up for a confirmation appointment. The implications are as follows:
-Confirmation Appointments: New Students
+. Current Students, good academic standing: an confirmation appointment is created.
-Confirmation Appointments: Returning Students on Academic Probation
+. Current Students, not in good standing: an confirmation appointment is created, and an advisor appointment is created 30 minutes prior.