ApplyAlberta - Revision history

WikiSysop: /* ASN Reconciliation Issues */

2012-10-22T16:56:13Z

‎ASN Reconciliation Issues

WikiSysop: /* Contact List */

2011-03-08T21:13:06Z

‎Contact List

WikiSysop: /* Contact List */

2011-03-08T21:11:01Z

‎Contact List

Show changes

WikiSysop: /* Contact List */

2011-03-08T20:52:19Z

‎Contact List

WikiSysop: /* Application Procedures */

2011-03-08T20:50:11Z

‎Application Procedures

WikiSysop: /* Application is Sent to CrossRoad */

2011-03-08T20:44:28Z

‎Application is Sent to CrossRoad

199.185.111.241: /* Transcript requests are entered into Toolkit */

2011-03-08T16:20:27Z

‎Transcript requests are entered into Toolkit

199.185.111.241: /* Transcript requests are entered into Toolkit */

2011-03-08T16:15:50Z

‎Transcript requests are entered into Toolkit

199.185.111.241: /* Transcript Request Receipt */

2011-03-08T16:14:57Z

‎Transcript Request Receipt

199.185.111.172: /* Transcript Request Receipt */

2011-02-10T01:06:00Z

‎Transcript Request Receipt

@@ Line 120: / Line 120: @@
 == ASN Reconciliation Issues ==
-The existing EDULINK process for submitting and validating ASN’s will continue.
+=== ASI ===
-Institutions will receive any updated ASN’s through that process.  APAS will now need to be notified by Alberta Education of any changes to ASN’s made through this process.  APAS will be notified by fax.
+The ASI submission process for submitting and validating ASN’s will continue. Institutions will receive any updated ASN’s through that process.  APAS will now need to be notified by Alberta Education of any changes to ASN’s made through this process. APAS will be notified by fax.
 When multiple ASN situations are detected by Alberta Education the procedure will be to fax APAS and the institutions any changes to the ASN. APAS and the institutions will update their database information on the student.  The institutions will initiate a new request for the transcript on behalf of the student.
 When a student initiates a request to investigate a problem with partial transcripts that results in an ASN change, that change will also be faxed to APAS and the institution(s) they applied to.   Institutions should then re-request any transcripts after updating their databases.  Note: the student may request AE transmit their transcripts immediately in which case institutions may receive an unsolicited transcript.  This transcript could arrive prior to their generating a new request.
 = Technical Support Procedures =

@@ Line 639: / Line 639: @@
 Will.Ryks@kingsu.ca
 </td>
-<td width=102 valign=top>
+<td valign=top>
 </td>
@@ Line 702: / Line 702: @@
 </tr>
 <tr>
-<td width=241 valign=top>
+<td valign=top>
 Henry Stad
 </td>
-<td width=123 valign=top>
+<td valign=top>
 Registry Information Coordinator
 </td>
-<td width=113 valign=top>
+<td valign=top>
 (780) 465-3500 x 8214
 </td>
-<td width=104 valign=top>
+<td valign=top>
 </td>
-<td width=161 valign=top>
+<td valign=top>
 Henry.Stad@kingsu.ca
 </td>
-<td width=94 valign=top>
+<td valign=top>
 Tues-Thur 08:00-18:00, Fri 08:00-17:30
 </td>
 </tr>
 <tr>
-<td width=241 valign=top>
+<td valign=top>
 Rick Toews
 </td>
-<td width=123 valign=top>
+<td valign=top>
 Assistant Registrar
 </td>
-<td width=113 valign=top>
+<td valign=top>
 (780) 465-3500 x 8123
 </td>
-<td width=104 valign=top>
+<td valign=top>
 </td>
-<td width=161 valign=top>
+<td valign=top>
 Rick.Toews@kingsu.ca
 </td>
-<td width=94 valign=top>
+<td valign=top>
 Mon-Fri 09:00-17:00
 </td>
 </tr>
 <tr>
-<td width=87 rowspan=3 valign=top>
+<td rowspan=3 valign=top>
 <b>Transcript</b>
 </td>
-<td width=241 valign=top>
+<td valign=top>
 Glenn Keeler
 </td>
-<td width=123 valign=top>
+<td valign=top>
 Registrar
 </td>
-<td width=113 valign=top>
+<td valign=top>
 (780) 465-3500 x 8035
 </td>
-<td width=104 valign=top>
+<td valign=top>
 </td>
-<td width=161 valign=top>
+<td valign=top>
 Glenn.Keeler@kingsu.ca
 </td>
-<td width=94 valign=top>
+<td valign=top>
 Mon-Fri 08:00-17:00
 </td>
 </tr>
 <tr>
-<td width=241 valign=top>
+<td valign=top>
 Henry Stad
 </td>
-<td width=123 valign=top>
+<td valign=top>
 Registry Information Coordinator
 </td>
-<td width=113 valign=top>
+<td valign=top>
 (780) 465-3500 x 8214
 </td>
-<td width=104 valign=top>
+<td valign=top>
 </td>
-<td width=161 valign=top>
+<td valign=top>
 Henry.Stad@kingsu.ca
 </td>
-<td width=94 valign=top>
+<td valign=top>
 Tues-Thur 08:00-18:00, Fri 08:00-17:30
 </td>
 </tr>
 <tr>
-<td width=241 valign=top>
+<td valign=top>
 Rick Toews
 </td>
-<td width=123 valign=top>
+<td valign=top>
 Assistant Registrar
 </td>
-<td width=113 valign=top>
+<td valign=top>
 (780) 465-3500 x 8123
 </td>
-<td width=104 valign=top>
+<td valign=top>
 </td>
-<td width=161 valign=top>
+<td valign=top>
 Rick.Toews@kingsu.ca
 </td>
-<td width=94 valign=top>
+<td valign=top>
 Mon-Fri 09:00-17:00
 </td>
 </tr>
 </table>
-<b> </b>
 <b>Other
 Information</b>
@@ Line 815: / Line 812: @@
+>
 <tr>
-<td width=77 valign=top>
+<td valign=top>
 <b
 >Fax
 </b>
 </td>
-<td width=894 valign=top>
+<td valign=top>
 (780) 465-8321<b></b>
 </td>
 </tr>
 <tr>
-<td width=77 valign=top>
+<td valign=top>
 <b>Address</b>
 </td>
-<td width=894 valign=top>
+<td valign=top>
-– 50 Street, Edmonton, AB T6B
+- 50 Street, Edmonton, AB T6B
 H3<b></b>
 </td>
 </tr>
 <tr>
-<td width=77 valign=top>
+<td valign=top>
 <b>Notes </b>
 </td>
-<td width=894 valign=top>
+<td valign=top>
 <b> </b>
 </td>

@@ Line 823: / Line 823: @@
 </td>
 <td width=894 valign=top>
-<br />(780) 465-3534<b></b>
+<br />(780) 465-8321<b></b>
 </td>
 </tr>

@@ Line 8: / Line 8: @@
 <li>Applicant pays application fee</li>
 <li>Payment is matched to application</li>
 <li>Application is Sent to CrossRoad</li>
 <li>Application is Received by CrossRoad (File #is assigned)</li>
@@ Line 15: / Line 16: @@
 Items 4 through 8 are described below.
 == Application is Sent to CrossRoad ==
-Under applications, locate the one to be sent to CrossRoad. Click the checkbox and the button in the lower right labelled "Send to CrossRoad."
+In the same place as the screen above, click the checkbox next to the matched application and click the button in the lower right labeled "Send to CrossRoad."
 Multiple entries may be sent in a single pass.
@@ Line 28: / Line 41: @@
 == Application is Printed to electronic file ==
-In the Phase II program, select and View the application. Print it to a PDF and then use the Send To application to file that in the electronic student file.
+Return to the apply.kingsu.ca/Admin browser window. Select and View the application. Print it to a PDF and then use the Send To application to file that in the electronic student file using the File# generated in the previous step.
 == Transcript requests are entered into Toolkit ==

← Older revision		Revision as of 20:44, 8 March 2011
Line 17:		Line 17:

	== Application is Sent to CrossRoad ==		== Application is Sent to CrossRoad ==
−
−	~~This requires logging into the Application Maintenance system for King's. ProdSupport version of this is~~
−
−	~~http://apastest.kingsu.ca/kingsuphaseii/~~

	Under applications, locate the one to be sent to CrossRoad. Click the checkbox and the button in the lower right labelled "Send to CrossRoad."		Under applications, locate the one to be sent to CrossRoad. Click the checkbox and the button in the lower right labelled "Send to CrossRoad."

@@ Line 44: / Line 44: @@
 </ul>
-Choose Admissions | Request Transcript to start each applicant's group of requests.
+=== Entering Requests Manually ===
 The following are mandatory fields for making this request.
@@ Line 58: / Line 59: @@
 Note the correct release type and submit the requests for this student. See the next section for more detail on managing the requests.
 = Transcript Procedures =

@@ Line 36: / Line 36: @@
 == Transcript requests are entered into Toolkit ==
-Using the ApplyAlberta Toolkit (http://apastest.kingsu.ca:8080/apasiit/splashmain.action), generate transcript requests for each institution cited. Note that the hold type should be correct in the following pattern:
+Using the ApplyAlberta Toolkit (http://apply.kingsu.ca:8080/apasiit/), generate transcript requests for each institution cited. Note that the hold type should be correct in the following pattern:
 <ul>

@@ Line 67: / Line 67: @@
 )	If information in the request cannot be extracted, return a Cancelled Response indicating the record has a problem with the data it contains. <br>
 )	Determine if applicant is in the King’s SIS database (when the request arrives). <br>
- If the student cannot be uniquely identified on the initial search, return  response of type “OfflineRecordSearch” and start a manual search process.
- If the student record is not found, return “NoRecord” (using original request id).
+If the student cannot be uniquely identified on the initial search, return  response of type “OfflineRecordSearch” and start a manual search process.
- If the student record is found, in paper/microfiche records, determine Holdtype.
- If the student record is found in electronic records but under different identifiers than in request, consider updating electronic records for that student prior to sending transcript (e.g. Update ASN, or name information.  It is ok to send transcripts with existing information without doing any updates). Combine multiple records into a single record if necessary. Determine holdtype.
+If the student record is not found, return “NoRecord” (using original request id).
- If student can be uniquely identified, determine if transcript should be generated.
-  If not, (e.g. transcript is being held for financial or other reasons): Send response of type “hold” (with the original request id). NOTE: it is the responsibility of the requesting institution to communicate to the student the need to clear the hold. If hold is not cleared in 60 days then send  a Cancelled response.
+If the student record is found, in paper/microfiche records, determine Holdtype.
- If the holdtype allows for the transcript to be generated at this time, send record electronically or as paper if part of the record is in paper/microfiche  (with original request id).
- If the holdtype does not allow for the transcript to be generated at this time, keep transcript in queue until such time as the transcript can be generated.
+If the student record is found in electronic records but under different identifiers than in request, consider updating electronic records for that student prior to sending transcript (e.g. Update ASN, or name information.  It is ok to send transcripts with existing information without doing any updates). Combine multiple records into a single record if necessary. Determine holdtype.
 == Transcript Production ==

← Older revision		Revision as of 01:06, 10 February 2011
Line 62:		Line 62:

	== Transcript Request Receipt ==		== Transcript Request Receipt ==
		+
		+	1) Transcript Request arrives at King’s. <br>
		+	2) Responses include a copy of the information sent in the original request. <br>
		+	3) If information in the request cannot be extracted, return a Cancelled Response indicating the record has a problem with the data it contains. <br>
		+	4) Determine if applicant is in the King’s SIS database (when the request arrives). <br>
		+	If the student cannot be uniquely identified on the initial search, return response of type “OfflineRecordSearch” and start a manual search process.
		+	If the student record is not found, return “NoRecord” (using original request id).
		+	If the student record is found, in paper/microfiche records, determine Holdtype.
		+	If the student record is found in electronic records but under different identifiers than in request, consider updating electronic records for that student prior to sending transcript (e.g. Update ASN, or name information. It is ok to send transcripts with existing information without doing any updates). Combine multiple records into a single record if necessary. Determine holdtype.
		+	If student can be uniquely identified, determine if transcript should be generated.
		+	If not, (e.g. transcript is being held for financial or other reasons): Send response of type “hold” (with the original request id). NOTE: it is the responsibility of the requesting institution to communicate to the student the need to clear the hold. If hold is not cleared in 60 days then send a Cancelled response.
		+	If the holdtype allows for the transcript to be generated at this time, send record electronically or as paper if part of the record is in paper/microfiche (with original request id).
		+	If the holdtype does not allow for the transcript to be generated at this time, keep transcript in queue until such time as the transcript can be generated.

	== Transcript Production ==		== Transcript Production ==