Non-Academic Student Conduct

Emergency/Crisis Situations

In the event of a situation that requires immediate intervention, in the context of non-academic offenses, any member of The King's University that is aware of the situation and has reason to believe that serious harm to individuals may result must immediately notify Reception (Daytime) 780-465-3500, Campus Security (Evenings/Overnight) 780-465-8333 or call 911 if the risk is immediate.

Policy Statement

1. Purpose

1.1 The Non-academic Student Conduct policy establishes clear expectations of accountability and behavior that seeks to foster integrity and responsibility within The King's University community. The King's University seeks to create spaces in which members of the community feel welcome and heard. Joining this community obliges each member to observe the following principles:

•​Mutual respect

•​Personal responsibility and growth

•​Intellectual inquiry

•​Renewal and reconciliation within community

1.2    The King's University seeks to be a caring community that models Christian character and embodies values such as respect, trust, cooperation, and honesty. Non-academic accountability procedures are sometimes necessary to maintain community. Accountability at King's is designed for the restoration of each willing person back into full participation within the community.

For information on The King's University's policies around academic honesty, scholarly ethics, and academic discipline consult the academic calendar at http://registry.kingsu.ca/calendar/.

2. Authority to Administer

2.1 The University reserves the right to investigate and resolve any grievance in which a student is alleged to violate any of the principles or policies published by the University, regardless of the location where the incident occurs, where such actions, interactions or behavior have a negative impact on a Member(s) of the University Community such that it materially interferes with their University learning, working or living environment. The University reserves the right to investigate and resolve reports of alleged misconduct involving a student, a group of students, or a student organization affiliated with any school, department and/or the University as a whole.

3. Scope

3.1 This policy pertains to conduct that involves:

•​Any student registered in courses (credit, audit or otherwise). According to Student Contractual Obligations, this includes a September-August time frame.

•​Off campus activities where student(s) are representing King's or King's funded events.

3.2 This policy does not govern:

•​incidents and offenses that are defined in the Gender-Based Violence Policy and Harassment Policy but does provide the outcome structure used.

•​academic standing and academic related incidents.

4. Responsibility

4.1 All persons affiliated with The King's University share the responsibility for the effectiveness of this Policy. As such, each individual is accountable for conducting themselves in the spirit of this Policy and in a manner that contributes toward a Christian community.

4.2 Students are responsible to familiarize themselves and govern themselves in accordance with this policy as well as all other policies, standards, rules and regulations of The King's University.

Other policies may include but not limited to:

•​Code of Ethics (Code of Ethics),

•​Harassment Policy (Harassment Policy),

•​Gender-based Violence (Gender-Based Violence), and

•​Tobacco and Cannabis-Free Policy (Tobacco and Cannabis-Free Policy)

4.3 All persons who are aware of a grievance, or involved in its resolution, must recognize the seriousness of the situation and respect the sensitivity and confidentiality that must be accorded to the matter. They must refrain from discussing the grievance amongst themselves or with anyone who does not have a "need to know" in accordance with the Personal Information Protection Act. Every effort must be made to preserve the dignity and self-respect of the parties to the grievance except as necessary to investigate and to respond to any legal and/or administrative proceedings arising under this Policy.

5.    Rights of Students

5.1 Any student who is accused of having engaged in non-academic misconduct has the right to:

•​Choose whether or not to provide feedback/evidence and/or to be a witness in the case against them.

•​Be presumed not to have committed non-academic misconduct until it has been established on a balance of probabilities.

•​Have their case adjudicated within a reasonable time having regard to the surrounding circumstances.

•​Consult with Dean of Students and/or other appropriate staff member about the non-academic student conduct process and requirements.

•​Be given a reasonable opportunity to respond to any grievances

•​Be accompanied by a person of the student's choosing to any hearing within the scope of this policy.

•​Reasonable notice of the time, place and nature of any hearing within the scope of this policy.

6. Defining Non-academic Misconduct

6.1 Non-academic misconduct can take many forms and is subject to disciplinary process under this policy. Non-academic misconduct at The King's University is defined as a behavior or pattern of behaviors that:

•​Adversely affects the learning/experience of others, The King's University, or it's mission.

•​Violates established civil/criminal statutes.

•​Threatens the safety or well-being of members of The King's community.

6.2 Specific forms of non-academic misconduct described below should not be seen as a comprehensive list, but provides guidance:

Alcohol

The King's community members view high-risk drinking as destructive behaviour. High-risk drinking is the excessive consumption of alcohol that leads to negative consequences, not only for those who are drinking but for others around the person drinking. The negative consequences include academic failure, accidents, falls, fights, injuries, sexual assaults, vandalism, arrests and community disruption.

In order to reduce the negative consequences of high-risk drinking, members of the King's community support an alcohol-free residence, where alcohol is not possessed or consumed in campus buildings or on the grounds*. Community members support those who choose to abstain from consuming alcoholic beverages; the community also supports the responsible consumption of alcohol in off-campus environments. As citizens of the province of Alberta, the King's community members will support and uphold provincial standards regarding alcohol consumption, service, and provision.

Behaviours commonly associated with drunkenness are considered disruptive and are therefore a distraction in a learning environment. Students who consume alcohol off campus are expected to respect the campus learning environment and return to campus in a responsible and safe manner.

* Licensed events may occur at The King's University in compliance with law and the Alcohol at University Events Policy (Alcohol at Internal/External Events). At these events students are permitted to consume the alcohol served in a safe manner.

Bullying/Hazing

King's is committed to renewal and reconciliation. Intentional mistreatment of members of the community in which to cause embarrassment, ridicule, and/or physical discomfort. Bullying and/or hazing could be grounds for harassment. Students should refer to the Harassment Policy (Harassment Policy) to better understand options.

Campus Disruption

The University is a place for learning and community building, which occur through healthy dialogue and activity with one another. Bearing in mind these principles, disruption, purposeful or not purposeful, of campus activity, in or out of the classroom, cannot be tolerated. Disruption can occur in action, words, and/or written material.

Discriminatory Behaviour

Engaging in discriminatory behaviour based on race, gender, age, sexual orientation, religion or any other or use of language is prohibited. Discrimination is defined by an act(s) of unjustified distinctions between people based on groups/categories in which they belong or are perceived to belong.

Drugs and Illegal Substances

Community members consider the use of illicit drugs, or the abuse of prescription drugs, disrespectful behaviour. Abuse of this nature is also illegal in Alberta. If there are members of the community struggling with addiction to such substances, the community wishes to extend full support to those members through counselling and personal support. Because the behaviour is disrespectful, however, the presence of such substances on campus cannot be tolerated. Illegal drugs and drug paraphernalia are not permitted anywhere on campus. The University reserves the right to confiscate, retain, and dispose of/destroy any and all drug related items regardless of value or ownership.

Failure or Refusal to Cooperate

Members of the King's community believe in respectful communication. Intentional uncooperation violates the principles of respect. Uncooperation is defined as direct defiance of a request or action given by members of the community acting in any official capacity. This includes directives given by employees and/or official volunteers fulfilling the obligations of their role upholding the policies, procedures and practices of King's. Mutual respect between those in positions of authority and members of the community is expected. (If members of the community suspect a person in a position of authority to be abusing their authority, they are encouraged to report to the Dean of Students or the Director of Human Resources.)

Where students have the right to choose whether or not to provide feedback/evidence and/or to be a witness in the case against them, they should be aware that the process still proceeds and outcomes will be given based on the information provided.

Falsification of information

All grievances brought to the attention the University will be taken seriously. A community such as The King's University values truth and honesty. Actions violating these values undermine the community. All members are expected to be honest, based on reasonable grounds and in good faith, when alleging a community violation.

Harassment

The King's community is a place for belonging. This sense of belonging is meant to be inclusive of all, and therefore, harassment of any kind is offensive behaviour. Because harassment marginalizes individuals, King's adopts the broad definition of harassment utilized by the Canadian federal government.

Harassment is any improper behaviour by one party that is directed at and offensive to another party, and which the perpetrating party knew or should reasonably have known to be unwelcome. Examples of harassment are objectionable conduct, comments or displays made on either a one time or continuous basis that demean, belittle, or cause personal humiliation or embarrassment to any member or group within the community. It includes harassment as defined in the Canadian Human Rights Act.

Sexual Harassment means any conduct, comment, gesture or contact of a sexual nature, whether on a one time basis or in a continuous series of incidents, that might cause offence or humiliation to a community member or that the community member might reasonably perceive as placing a condition of a sexual nature on status in the community or on any opportunity within the community. Generally, sexual harassment is deliberate, unsolicited, coercive and one sided. Both male and female community members can be victims or perpetrators of sexual harassment.

Abuse of Authority is a form of harassment that occurs when an individual improperly uses the power and authority inherent in his or her position to endanger another community member's role in the community, undermine the performance of that role, threaten economic livelihood, or in any way negatively interfere with or influence the life of the community member. It includes intimidation, threats, blackmail, coercion, etc.

Refer to The King's University Harassment Policy (Harassment Policy) for the full scope.

Participation in Misconduct

Students that encourage or knowingly assist/aid, directly or indirectly, another person in acts of any misconduct as set out in this policy.

Retaliation

Students that are involved in processes under this policy, or other wise, should not retaliate to claims/allegations. King's considers retaliation or the threat of retaliation at any stage to be a serious offence because it prevents potential complainants, witnesses and administrators from acting on their concerns. Regardless of the outcome of a grievance made in good faith, the person lodging the grievance, as well as anyone providing information, is protected from any form of retaliation. Anyone who retaliates in any way against a person who has filed a grievance, given evidence in an investigation or been found in violation of a policy, is considered in violation of this policy themselves or abuse of authority and subject to disciplinary outcomes.

Gender-Based Violence

Gender-Based Violence is a pervasive, systemic, and often unaddressed issue in society. The King's University believes the campus community has a right to study, live and /or work in an environment that is free from Gender -Based Violence. Gender-based Violence is unacceptable and will not be tolerated. It is a violation of this community's values as a Christian University dedicated to equipping students to bring renewal and reconciliation into every walk of life as followers of Jesus Christ, the Servant-King. Any Member of the University Community who is found to have committed Gender-Based Violence against a Member of the University Community will be held accountable and subject to outcomes as outlined in University Policy.

Refer to Gender-Based Violence Policy (Gender-Based Violence) for the full scope.

Tobacco and Cannabis

The King's University is committed to fostering a safe and healthy environment for all students, staff, and faculty where being Fit to Work and Fit to Learn are the guiding priorities. Promoting a healthy and safe environment is integral to the personal, professional, and academic growth of all Members of the Community. The King's University (the University) does not permit smoking, or the use of tobacco or cannabis products that cause Impairment, in any University owned or leased building, on University property, in any university owned or rented vehicle or in any vehicle while on University property.

Refer to the Tobacco and Cannabis Policy (Tobacco and Cannabis-Free Policy) for the full scope.

Unauthorized Entry

The King's University campus has unique operating hours which serve to ensure that community property and community members are protected. Community members respect the operating hours of all facilities, and therefore do not enter campus facilities without authorization or during unauthorized times. Because personal security is an important aspect within the King's community, everyone plays an important part in maintaining a safe living and learning environment. Community members entrusted with specific campus access, for example the provision of a key or key-fob, must utilize caution by not lending out keys, and reporting any lost or stolen keys or fobs immediately.

King's security personnel and Student Life personnel are tasked with campus safety. They are authorized to access the personal space occupied by a student (i.e. residence hall room, locker, etc.) should there be a concern based on reasonable grounds regarding campus safety, mental health crises and/or during an emergency.

Weapons

Community members at King's accept a weapons-free policy on campus and at any University-sponsored activity. This ensures the safety of all members. Weapons are defined in the broadest terms as any kind of explosive, gun, or object intended to inflict harm and/or a "toy" facsimile thereof that can be perceived to cause bodily harm or threat to other persons.

7. Confidentiality

7.1 The University makes every effort to ensure that any grievance made pursuant to this policy is kept in confidence except as necessary to investigate and to respond to any legal and/or administrative proceedings arising under this policy or otherwise. Respect for confidentiality applies to both the Complainant and the Respondent. Where there is a reasonable assessment of risk to other students, faculty, staff or visitors, disclosure is made to the extent necessary to remedy the situation. All parties involved in any procedure, including investigators, responders, witnesses, Complainant, and Respondent, will be made aware of their responsibilities to keep the circumstances confidential.

7.2 Confidentiality is subject to the provisions of the Personal Information Protection Act (PIPA), other legislation, and the University's Personal Information Protection Policy.

8. Malicious Complaints

8.1 Malicious complaints are not tolerated. Where, as a result of an investigation, it is determined that a person affiliated with King's has made a grievance in bad faith or with the intent to harm another, King's may take formal disciplinary action against that Complainant.

9. Appeals

9.1 Appeals of fact, process or corrective/disciplinary outcomes may be submitted to the Responder within five working days of the original decision being communicated to the Complainant and the Respondent. All appeals must be made in writing and must specify all grounds or reasons for the appeal. Evidence to support the appeal must also be included.

9.2 Within fifteen working days of receipt of the appeal, the Dean of Students or appropriate designate (determined by the seriousness of the issue) must review and render a decision on the appeal and advise the parties in writing with copies to the Responder, the Complainant and the Respondent. Level 1 and 2 Violations are subject to only one appeal. Level 3 Violations may be further appealed to the King's Senate Appeals Committee. This Committee is comprised of: Vice President Academic and Research, Chair of Senate, Student Representative on Senate and Faculty Representative on Senate. This decision shall be considered final and shall not come under appeal to any other King's administration in the future.

9.3 Corrective and/or disciplinary outcomes are not implemented until after the appeal decision is rendered. Any interim measures imposed by the Responder will remain in effect until a final decision on the appeal is rendered. The Responder can make exceptions to this at their discretion in conjunction with the individual deciding the appeal.

10. Accountability Documentation and Records

10.1 All documentation surrounding non-academic misconduct cases will be uploaded to the student file under a confidential "Conduct" care area in accordance with PIPA.

Definitions

Formal Grievance - Documented account of grievance. The Non-academic Misconduct Incident Report should be used for formal grievances. The Formal Grievance could be submitted by any member of the institution, but should be directed and followed up on by a Responder.

Initial Grievance - Initial consultation regarding a grievance with a responder. The complainant may decide not to pursue any resolution.

Complainant - The person who brings forward information that a violation of a policy may have occurred.

Member(s) of the University Community - Those persons involved in conducting University affairs including all registered University students, University employees, volunteers, contract workers, emeritus workers, guests, members of the Board of Governors and Senate, and employees of organizations representing the University while they are either on or using University property or participating in University programs and activities, on or off University premises.

Respondent - The individual(s) who have been named as a person who committed an act of non-academic misconduct.

Responder - The individual responsible to lead the appropriate process to resolve a grievance. The Responder is designated based on the jurisdiction of the grievance.

•​The Community Life Coordinator is responsible for grievances involving and between students living in residence in violation of the Community Living Standards and/or the Non-academic Student Conduct policy.

•​The Dean of Students is responsible for grievances involving and between students not living in residence or cases in which deemed at a higher level of severity.

•​Responders may be substituted if there is a conflict of interest or if the Responder is not able to serve in this capacity. If the designated Responder is unable to serve the Vice President Academic and Research will appoint a different appropriate Responder. If a Complainant has a conflict of interest with the Residence Life Coordinator and the Dean of Students, they may submit their Formal Grievance directly to the Vice President Academic and Research, who will subsequently appoint an appropriate Responder.

•​The Responder may appoint a qualified delegate when appropriate. In instances where the Responder is in a conflict of interest, they will recuse themselves from the proceedings and appoint a qualified designate or give the complaint to another Responder. If any individual with a decision-making role in the complaint resolution process is a Complainant or Respondent or has competing interests or loyalties, they are considered to be in a conflict of interest and is restricted from any involvement in the decision-making process.

Response Pathway - The actions taken in any particular grievance. Potential response can include formal response, informal response/resolution, referral to another policy/procedure, determination that the grievance does not constitute a violation of this policy. The response pathway is determined at the discretion of the Responder. Pathways can also be changed as the grievance evolves at the discretion of the Responder.

Procedure Statement

1.    Accountability Process

Should a grievance directed toward a member of the university community arise, the complainant should be directed to complete either an Initial Grievance or a Formal Grievance. Initial grievance involving students should be directed to a Responder (Community Life Coordinator (CLC) (Resident Students) or the Dean of Students.)

The Responder will receive initial grievances, either in person or in writing. Complainants must identify themselves and cannot remain anonymous. Because King's is an intentional community, due care will be exercised to protect both the complainant and respondent. In cases where there is no complainant, the University will still gather information regarding a grievance and issue letters to a respondent in accordance to this policy.

If Members of the University Community are merely seeking advice, a Formal Grievance is not necessary. In order for the accountability process to move forward and to further explore the nature of the grievance, a formal, documented grievance is required using the Non-academic Misconduct Incident Report. Incidents reported that are direct violations to the Non-academic Student Conduct policy should be submitted through the Non-academic Misconduct Incident Report.

The Responder will then assess the Formal Grievance to determine the most appropriate Response Pathway. In most cases, a written notification will be sent to Respondent and the Complainant notifying each party of the official grievance, and any interim measures, if required. Typically, the Respondent is given the written notification during a meeting to go over the grievance. The Respondent can submit a written response to the grievance within three (3) business days.

All grievances will be taken seriously and explored to the fullest extent reasonably possible. A letter outlining the scope of the incident, interim measures and next steps will be given to both the Complainant and Respondent to ensure clear communication.

2. Response Pathways

Potential response pathways include the following four responses:

a)    "No Misconduct" Decision

The Responder examines the facts in the grievance and determines there is no case for misconduct. The Responder must exercise caution before deciding no misconduct has occurred. The Responder will meet with the Complainant to discuss their findings and issue a written report to the Complainant and Respondent.

The Responder will consider the following factors before determining that the outcome is "No Misconduct":

•​The Responder clearly views the incident as not falling within the scope or definitions of non-academic misconduct.

•​The Responder determines that although some type of misconduct did occur it was either already addressed in another forum or can be addressed in another forum.

•​The Responder determines that the incident should be investigated under another policy, i.e. Harassment, Gender-Based Violence, etc

•​The Responder should seek out the opinion of the other Responders if the situation is unclear.

b)    Restorative Response

The King's Mission is to "...provide university education that inspires and equips learners to bring renewal to every walk of life…" With this in mind, King's invites those experiencing conflict to learn from and resolve issues through a dialogue designed to promote communication and restoration of trust. King's restorative practices give students an opportunity to collaboratively learn from one another when the non-academic conduct policy is broken or when relationships suffer from negative actions. All parties involved must be agreeable to this process before it moved forward. Outcomes, rather than being solely assigned by Responders, are cooperatively determined by all involved parties and agreed upon in the form of an agreement. Students engaged in Restorative practices are not necessarily free from outcomes. The Restorative practice process allows participants to evaluate these consequences and determine which are valid in any particular case. At all times, the Responder retains the right to assign outcomes as they are deemed necessary. Restorative practices are meant to be a guided process that is supervised by a trained facilitator. Students meet individually and as a group of participants through a series of conferences that aim to identify the nature of the harms and potential positive actions that can serve to heal those harms. Success depends on all participants being equally engaged in the process and willing to take ownership for their part in causing harm. Participants who demonstrate unwillingness to learn or engage risk the disintegration of the group and an end to the Restorative process.

In cases where a restorative practice fails to adequately address the harms caused, students facing alternative outcomes will be reverted back to an alternative pathway. Assigned outcomes are not cooperatively determined in these cases, and are still subject to the terms of this policy.

c)    "Harassment/Gender-Based Violence" Determination

The Responder examines the facts in the grievance and determines that the grievance should be considered under the Harassment OR Gender-Based Violence Policy. The incident will then be investigated according to that policy.

d)    Conduct Review Response

The Responder will notify in writing both the Complainant and Respondent within three (3) business days of the initial determination. The notification will include:

•​A summary of the grievance naming the individuals involved.

•​The determination that the search for a resolution for the grievance will be done through the Conduct Review Response.

•​Any interim measures that have been determined by the Responder.

•​The expectations of the Complainant and Respondent.

The notification will be delivered in a face to face meeting, either in person or via which each participant will sign. A digital version of the signed copy will be emailed to the each person involved.

The Responder will request a written response to the grievance by the Respondent. Dependent on the content of the written responses the Responder can:

•​Use the written statement to determine the facts of the case.

•​Meet with the Complainant and/or Respondent to get more information, clarification, or to determine if additional steps are required.

•​Meet with witnesses, if any, as required.

•​Determine appropriate outcomes.

•​If the Respondent is found in violation of other institutional policies and standards, they may be subject to further outcomes ie. Human Resources, Athletics.

•​Communicate in writing to the Respondent and Complainant the findings of the deliberation, the outcomes, consequences for non-compliance, and ongoing confidentiality requirements.

This process should ideally be completed within four (4) working weeks of the initial complaint being received, however the situation may be able to be rectified sooner. In any event, time considerations should not take precedence over conducting a thorough process.

3. Outcomes

Upon completion of the accountability process, the Responder will provide a summary report of their findings, decision, and outcomes to both the Respondent and Complainant. All efforts will be made administratively to complete this process in a timely manner. A hold may be placed on the Respondent's student account until appropriate follow through with given case outcome.

•​In the case of a breach of the Non-Academic Student Conduct Policy, the Respondent or the Complainant (in the event a complaint is made in bad faith) will be subject to additional violations of this policy.

•​If necessary, the Responder may consult the non-designated Responder.

•​For appeal processes, please refer back to the Policy Statement of this policy.

The following are normal ranges of outcomes at each level of violation:

Verbal Warning

Verbal warnings are used at the discretion of Responders when it is believed that the warning will result in a change of unacceptable behaviour. Students do not have a right to a verbal warning, and they are not given in cases that are repetitive in nature. Asking a student to stop a behaviour is considered a verbal warning.

Warning Letter

A student may be sent a letter outlining the violation and the consequences of that violation. This is an official letter of warning, and it will be delivered electronically to the student's kingsu.ca email address.

Fine

In some incidents, students may be assessed a fine. Fines are a monetary penalty assessed as a sanction for inappropriate behaviour. Fines will be posted directly to the student's account. Fine monies collected shall be deposited into the Student Relief Fund. (Fines collected for damages to King's property, whether in residence or elsewhere, go toward the facilities department budget for maintenance and cleaning).

Restitution for Damages

In incidents where damages or loss have occurred, restitution may be required in order to rectify the consequences of a decision. The costs of the repair or replacement will be determined by the Responder (with potential consult with department or area impacted), communicated to the student in writing, and will be charged directly to the student's account. Fines collected for damages to King's property, whether in residence or elsewhere, go toward the facilities department budget for maintenance and cleaning. In cases where restitution is to be paid to another community member, written instructions will be provided.

Behavioural Contract

Students may be placed on behavioural contract, a set of behavioural expectations and limits that is determined with the student and set out in contractual terms. The terms of each contract are as unique as the circumstance from which they derive. Historical precedence is utilized, in part, by administrators in determining the terms of the behaviour contract. All behaviour contracts will have time-defined expectations. The student thereby agrees to abide by the terms of the Behavioural Contract and any breach of said contract will result in the application of the consequences agreed upon therein.

Educational Outcome

These outcomes include, but are not limited to: community restitution, community service, attending an educational workshop appropriate to the violation, preparing an educational program for the community and/or a reflection paper describing the lessons understood by the student. It is up to the student to fulfill the outcome. Unfulfilled community service hours may be replaced by a fine equivalent to an hourly rate determined by a Responder, a rate that will be no less than minimum wage. A hold will be placed on the student's account until the outcome is fulfilled.

Non-Academic Disciplinary Probation

A status imposed for a specific period of time to alert the student to the fact that their behaviors are substantially inconsistent with University policy and expectation. During this time, students are asked to take active steps toward improving their decisions and behaviors and to demonstrate that they can abide by University policy and succeed as a member of the community. Any policy violation while the student is on non-academic disciplinary probation, will result in strong consideration of whether the student is a good fit for the University community and of whether separation from the University (i.e., suspension, dismissal) is necessary. Probation will frequently be accompanied by a Loss or Restriction of Privileges or Activities sanction.

Loss or Restriction of Privileges or Activities.

The withdrawal of the use of services or privileges as a student or member of the community, or the loss of the privilege to participate in an activity or event. Examples include:

•​Restriction on representing The King's University in any official capacity;

•​Restriction from holding positions in any University recognized student group or organization or from being hired by University departments to serve in roles;

•​Restriction from attendance at University events or activities;

•​Restriction on use of University selective resources;

•​Restriction on entry or access to particular locations, premises, or events;

•​Restriction on contact with another member or group of members of the University community; and

•​Additional conditions as deemed appropriate

Disciplinary Temporary Removal From Campus Life

A status imposed for a specific period of time where a suspended student is forbidden to be on campus and is disallowed from participating in or attending The King's University events. Student may not attend class, remain in residence, or participate in specifically outlined functions or events sponsored by the University or any of its departments, groups, or organizations.

Disciplinary Dismissal

Students dismissed for reasons of behaviour are disallowed from returning to the University for an specified period of time. Once the time period has passed, any potential for readmission must be approved by the Dean of Students. Disciplinary dismissal will be noted on the student's official transcript. The reason for dismissal will be withheld from official transcripts.

Non-Disciplinary Dismissal

Students dismissed for reasons other than behaviour are disallowed from returning to the University for a specified period of time. Once the time period has passed, any potential for readmission must be approved by the Dean of Students in consultation with the VP Academic and the Registrar. Non-disciplinary dismissal will be noted on the student's official transcript. The reason for dismissal will be withheld from official transcripts.

Permission to Withdraw

In exceptional circumstances, the Dean of Students may grant a student permission to withdraw from King's. Such circumstances may include mental or physical illness, or extreme personal circumstances that may be affecting a student's state of mind. Any potential for readmission must be approved by the Dean of Students. The Dean of Students, at their professional discretion, may seek the opinion of other relevant professional parties in this decision-making process (i.e. counselling psychologist, law enforcement officers, faculty, etc.) and will collaborate with the Registrar. Permission to withdraw will be noted on the student's official transcript. The reason for withdrawal will be withheld from official transcripts.

Emergency Temporary Suspension

In exceptional circumstances, the Dean of Students may issue an emergency temporary suspension for a specified period of time. Potential reasons for such an immediate suspension include threats of violence, or acts which potentially violate the safety of self and/or others. Such a suspension will be immediate in nature and will accompany written notification to a student. Students placed under emergency temporary suspension are forbidden to be on campus, including the residence halls, and are precluded from participating in or attending King's events. The use of emergency temporary suspension is to provide time to make an informed decision about an incident and/or to provide immediate relief of hostile/dangerous situations.

Residence-Specific Outcomes

Additional residence-specific outcomes are outlined in the Residence Life Community Living Standards.

Accountability

Office of Accountability: Student Life

Office of Administrative Responsibility: Academic and Research

Approved By: Senate

Relevant Policy Dates

Last Approved: January 31, 2023